7 Best Competency Management Systems in 2024

February 1, 2024
Hady ElHady
7 Best Competency Management Systems in 2024

Competency Management Systems (CMS) have become essential for organizations looking to maximize their workforce. These platforms go beyond traditional talent management by providing comprehensive solutions to identify, assess, and improve employee skills and knowledge. As businesses navigate the complex modern workplace, the right CMS can be the key to success.

Imagine a scenario where each team member's skills perfectly align with the organization's goals, creating a harmonious symphony of productivity. Envision a workforce that not only meets today's demands but also has the ability to tackle future challenges. This utopian vision is not out of reach; it's the promise of Competency Management Systems. These systems empower organizations to bridge the gap between current skill sets and the skills needed for future success.

Before we explore different types of CMS, it's important to grasp the vital role competency management plays in organizational development. While traditional human resource management focuses on recruitment, training, and retention, the ever-changing business world requires a more nuanced approach. Competency management serves as the conductor of talent, blending skills, knowledge, and strategic alignment. It's not just about having a skilled workforce but ensuring the right skills are in the right places for meaningful contributions towards the organization's goals.

What is a Competency Management System?

A Competency Management System (CMS) is a comprehensive solution that identifies, assesses, and develops the skills and knowledge of individuals in an organization. It aligns employee competencies with the business's strategic objectives and goes beyond basic skill tracking. Instead, it takes a holistic approach to talent management by continuously evaluating employee capabilities, mapping them against the organization's goals, and facilitating targeted training and development. Ultimately, a CMS acts as a guiding compass for both employees and organizations toward shared success.

Essentially, a CMS uses a structured and strategic approach to optimize talent. It starts by identifying key competencies required for different roles within the organization, including both technical skills and soft skills. The system then enables ongoing assessment, allowing organizations to adapt to changing market dynamics.

Additionally, a robust CMS provides actionable insights, empowering managers to make informed decisions about workforce planning, performance management, and succession planning.

Benefits of Competency Management System Software

Adopting a Competency Management System goes beyond traditional talent management and becomes a crucial strategic initiative for organizations pursuing excellence. Here are some of the major benefits of investing in a Competency Management System:

1. Strategic Alignment

By implementing a Competency Management System, organizations can ensure that the skills and abilities of individuals and teams are in sync with the overarching strategic objectives. This alignment not only boosts organizational agility but also enables businesses to effectively adapt to changing market trends and competitive environments.

2. Boosted Employee Performance

Through ongoing evaluation and targeted interventions, a CMS empowers employees to strengthen their abilities and expand their knowledge. As a result, their job performance improves, productivity rises, and the workforce becomes more engaged.

3. Targeted Training and Development

One of the great benefits of a CMS is its power to pinpoint exactly where employees need extra training or development. This focused approach guarantees that resources are used wisely, targeting the most vital competency gaps and promoting ongoing improvement.

4. Improved Recruitment and Onboarding

A successfully executed Competency Management System plays a crucial role in the hiring process by clearly outlining the necessary skills for each position. This clarity allows organizations to attract candidates with the right abilities, making the onboarding process more efficient and helping them become productive more quickly.

5. Help in Succession Planning

Succession planning is an important process that involves identifying and nurturing essential skills and capabilities within the organization. By utilizing a CMS (Content Management System), the identification of employees with high potential becomes easier, leading to a seamless transition in leadership positions and minimizing any disruptions.

How to Choose a Good Competency Management System?

Choosing the right Competency Management System (CMS) is incredibly important, as it can really make a big difference in how well an organization gets the most out of its amazing workforce. With so many CMS options out there, it's crucial to think things through and really understand what the organization needs.

In this section, we'll go over some helpful tips to help decision-makers pick a CMS that fits perfectly with their goals and encourages a culture of always getting better.

1. Establishing Clear Goals

Prior to initiating the selection process, it is crucial to define the organization's goals for implementing a Competency Management System. Whether the aim is to boost employee performance, align strategies effectively, or enable seamless succession planning, clearly articulated objectives will serve as the basis for selecting criteria.

2. User-Friendly Interface

A CMS's success is greatly influenced by how easily users adopt it. Opt for a system with a straightforward, user-friendly interface to promote widespread acceptance among employees. The system should be easy to navigate and understand, enabling smooth implementation and contributing to its overall success.

3. Scalability and Flexibility

Consider choosing a content management system (CMS) that can grow with your organization. Look for a system that offers flexibility, enabling it to easily adapt to your changing business requirements. This will ensure its long-term relevance and prevent the need for frequent system replacements.

4. Comprehensive Competency Library

When searching for a CMS, it is important to find one with a comprehensive competency library or easy customization. This will help the system accurately accommodate the organization's unique competencies for various roles within the company.

5. Integration Capabilities

A reliable CMS should effortlessly integrate with current HR systems, learning management systems (LMS), and other relevant software. By doing so, integration capabilities will decrease data silos, improve data accuracy, and establish a cohesive ecosystem for effective talent management.

6. Analytics and Reporting Features

When it comes to competency data, having powerful analytics and reporting features is crucial. Look for a platform that offers detailed analytics, customizable reports, and dynamic dashboards. This will enable decision-makers to monitor progress, spot trends, and make informed choices to enhance ongoing development.

7. Mobile Accessibility

With the rise of remote work and mobile connectivity, it's important to choose a CMS that offers mobile accessibility. This feature enables employees to access training materials, update their skills, and engage with the system from anywhere, supporting a culture of constant learning.

8. User Feedback and Reviews

Use user feedback and reviews to understand how practical and effective a CMS is. The experiences of other organizations like yours can give valuable insights beyond marketing claims.

Top 7 Competency Management Systems

1. Cognology

Cognology is a highly-regarded Competency Management Software (CMS) known for its easy-to-use interface and wide range of talent management solutions. This platform stands out for its holistic approach to competency management, benefiting organizations greatly.

Cognology streamlines the competency evaluation process, catering to your needs. You no longer have to manually enter data or rely on spreadsheets. Participants receive assessment emails through an online system, allowing them to easily access and complete evaluations by simply checking boxes.

The system offers more than just competency tracking. It provides real-time feedback, individual development plans, and performance analytics. With Cognology, organizations can create a culture of continuous learning by targeting training initiatives based on identified competency gaps. The Cognology Competency Management System is compatible with smartphones, tablets, laptops, and desktop computers. You can personalize it by adding your company's logo, colors, and images. The system also automatically tracks your workflow.

Pricing: Pricing details are available upon request.

2. Mintra

Mintra is a powerful Competency Management Software that revolutionizes talent development processes. Designed specifically for the maritime, oil and gas, and energy industries, Mintra provides specialized competency solutions to meet the unique requirements of high-risk environments.  

To ensure compliance with HSE requirements, employers require a dependable Competence Assurance Management System that minimizes risks. Mintra has worked closely with the industry to develop and put into practice a highly effective system that oversees competence and reduces risks. This system empowers organizations to define, assess, and monitor essential skills for compliance, safety, and operational excellence.

Mintra's competency management features offer customizable frameworks, real-time tracking, and automated reminders for certification renewals. The platform takes a proactive approach to workforce development by identifying skill gaps and recommending targeted training interventions. Integrating Mitra's CMS with learning management and compliance tracking ensures a seamless and comprehensive talent management experience in safety-sensitive industries.

Pricing: Pricing information is available upon request.

3. Cornerstone OnDemand

Cornerstone OnDemand is an exceptional software that operates on the cloud and provides organizations with a wide range of talent management solutions. Within this remarkable software, the Competency Management module empowers businesses to design, tailor, and monitor competency frameworks that align perfectly with specific roles and industry demands. The versatility and adaptability of Cornerstone OnDemand make it ideal for organizations of all sizes and structures.

With its customizable competency models, businesses can easily identify and assess the necessary skills and competencies required for success. Moreover, Cornerstone OnDemand offers personalized employee learning paths, ensuring that individuals receive the training they need to thrive in their respective roles.

Notably, this software seamlessly integrates with other systems, making it a convenient tool for organizations to streamline their processes and maximize efficiency.

Pricing: Contact the company for pricing details.

4. Polaris

Polaris is another impressive Competency Management Software (CMS) designed to help organizations shape their talent development strategies.  It has been in the industry since 1996 and is being used by 170 global companies. This platform stands out by prioritizing the alignment of competencies with organizational goals, ensuring that your workforce not only meets current demands but is also prepared for future challenges. With Polaris, you can take center stage in creating a thriving, forward-thinking team.

Polaris' team can help with developing and implementing Competency Management Systems, conducting health checks and streamlining existing systems. They also specialize in creating integrated training and competency programs, conducting supply chain audits, and preparing for industry audits.

This software's foundation is built on important principles: responsibility, client focus, commercial awareness, and cultivating strong connections. The team believes in being open and honest with their clients and conducting business ethically and with care. Polaris' goal is to foster long-lasting relationships and collaborations that benefit both parties.

Pricing: Pricing information is available upon request.

5. EdApp

One of the greatest things about EdApp is that it makes accessibility a top priority, ensuring that employees can participate in competency development initiatives from any location. This helps build a culture of continuous learning. EdApp's Competency Management module integrates smoothly with its mobile learning platform, offering organizations a complete solution.

EdApp makes it incredibly easy to create microlessons on their platform, providing top-notch training and gamification features. Not only can you automate the delivery of your lessons and courses, but you can also bridge skill gaps and meet skill demands faster within your organization.

If you're short on time to create a course, EdApp offers a course creation service where their expert instructional designers will take your training requirements and transform them into high-quality courses.

Pricing: EdApp offers a free plan. Its paid plans start from $2.95 per use per month.

6. Kahuna

Kahuna offers a simple and effective solution. Our platform aims to streamline competency management processes, making it easy for organizations to define, assess, and develop employee skills. The best part is that Kahuna's competency management features are extremely user-friendly, ensuring that employees at all levels can easily adopt and use the platform.

By using Kahuna, businesses can gain a validated and objective perspective of their workforce's capabilities. This allows them to align their talent supply with current and future demand, ensuring they have the right skills on hand when needed. Additionally, Kahuna helps organizations maximize their return on investment in training, ensuring that every dollar spent on developing employee skills goes to good use.

Some of the key features of Kahuna include various skill assessments, an easy-to-use Employee Dashboard, and an intuitive Assessment Form. The platform also offers a parent-child taxonomy system, which allows organizations to categorize skills, competencies, qualifications, and certifications in a structured manner. You can also access the Capability Planning feature, which helps organizations strategize and plan for future talent needs.

Pricing: Prices and quotes are available upon request.

7. Avilar

Avilar specializes in helping modern-day organizations unlock the full potential of their workforce. Its top-notch competency and eLearning tools are designed to provide flexible solutions for workforce analytics, ensuring success every step of the way.

The Avilar Competency Model is a robust competency based performance management system that can be used as it is or tailored to suit the unique requirements of your organization. Its WebMentor LMS has a great feature that allows you to create unlimited and customizable certificate templates. You can easily award credits for self-reported activities without any hassle.

On top of that, new hires will be automatically enrolled in the course curriculum, making the onboarding process much smoother. This LMS also supports various file types and formats, making it convenient for you to incorporate different content. Additionally, it can seamlessly integrate with other web technologies and web services, making your experience even more efficient. Avilar's dedication to empowering organizations with a data-driven approach to competency management makes it a valuable resource for those in search of a comprehensive and streamlined solution to talent development.

Pricing: Pricing information is available upon request.

How Can HiPeople Help?

Competency Management Systems (CMS) are essential for building a skilled workforce. However, effective talent assessment is equally important for comprehensive talent optimization. HiPeople is an AI-powered talent assessment tool that seamlessly complements competency management initiatives. It has an extensive Assessment Library, making it ideal for organizations looking to assess and choose their future employees effectively.

The Assessment Library includes a diverse range of tests, such as Numerical Reasoning, Advanced English Skills, SEO Skills, and more. This comprehensive collection allows organizations to customize assessments based on specific job roles. By doing so, competency evaluations are aligned with the nuanced skill requirements of each position. HiPeople's AI-driven assessments provide valuable insights into candidates' capabilities, enabling well-informed decision-making in talent acquisition and development.

In addition to its assessment features, HiPeople also offers robust Reference-Checking functionality. This streamlines the reference-checking process, providing organizations with comprehensive information about a candidate's past performance and suitability for the role. Reference checking is a crucial step in validating the competencies identified through the CMS, ensuring a thorough understanding of a candidate's potential contributions.


Competency Management Systems (CMS) are crucial for organizations aiming to enhance their workforce. Exploring the top seven CMS options has revealed a range of platforms that are reshaping how businesses identify, nurture, and utilize their employees' skills.

Each of the above-mentioned CMS brings its own unique strengths. These platforms enable organizations to strategically define, assess, and develop competencies, fostering a culture of continuous learning and improvement.

Moreover, incorporating a powerful talent assessment tool like HiPeople further enhances talent management strategies. HiPeople's AI-powered assessments, extensive Assessment Library, reference checking, and safety features complement competency management initiatives, ensuring a comprehensive and data-driven approach to optimizing talent.