7 Best Accounting Software for Small Business in 2024

March 4, 2024
Hady ElHady
7 Best Accounting Software for Small Business in 2024

Counting numbers, doing calculations, and keeping financial records in check— that's all that the exciting realm of accounting includes! But let's be real here: accounting may not be everyone's idea of a thrilling adventure. But for small business owners like you, effectively handling finances can determine whether your business sinks or soars. And in this fast-paced digital era, where time matters and accuracy is crucial, choosing the right accounting software can truly be a game-changer.

As a small business owner with a lot on your plate, you already have a lot on your plate. From marketing to customer service, from inventory management to operations, and more. Amid all this chaos, keeping track of your finances can feel like a blindfolded maze. But fear not! If you don't enjoy crunching numbers or simply lack time to handle the financial statements and balance sheets of your fast-growing business, accounting software can be your savior. By choosing the right small business accounting software, you can gain excellent financial clarity and control.

Now, you may be wondering, with so many options available, how do you choose the best accounting software for your small business? Don't worry because we are here to help. We have curated a list of the best online accounting software solutions that can meet the unique needs of small businesses.

What Are Accounting Software for Small Businesses?

Accounting software for small businesses is an incredibly helpful digital tool that aims to simplify financial processes, automate tasks, and offer valuable insights into a company's financial well-being. Equipped with various tailor-made features, these software solutions are designed to help small businesses manage their finances with greater ease and effectiveness.

These solutions provide a complete platform for organizing, recording, analyzing, and reporting financial transactions and data. They give business owners, managers, and financial professionals deep insights into their company's financial performance and health. From invoicing and expense tracking to financial reporting, bank reconciliation, inventory management, and payroll processing, small business accounting software is the ultimate tool for improving efficiency, making informed decisions, and driving sustainable growth.

By leveraging the latest technology, small business accounting software revolutionizes traditional manual financial management methods. It simplifies and optimizes key accounting processes like creating and sending professional invoices, tracking expenses, generating valuable financial reports, reconciling bank transactions, etc.

Essential Features of a Good Small Business Accounting Software

Here are some important features to consider when choosing a good small business accounting software:

  • Invoicing: Great accounting software should make it easy for you to create and send professional invoices to your clients. Look for customizable invoice templates, automated scheduling, and the ability to accept online payments.
  • Expense Tracking: Keeping track of expenses is crucial for small businesses to stay profitable. Find software that lets you accurately record and categorize expenses, track receipts, and effortlessly reconcile bank transactions.
  • Bank Reconciliation: Reconciling your bank accounts with your accounting records can be time-consuming. Look for software that automates this process by matching transactions from your bank feeds with your accounting records, making it easier to spot discrepancies.
  • Financial Reporting: Comprehensive financial reporting tools are essential for understanding your business's financial performance. Look for software that offers reports like profit and loss statements, balance sheets, cash flow statements, and customizable financial reports.
  • Payroll Processing: Payroll is a critical aspect of managing small business finances. Look for software that can handle payroll processing, including calculating employee wages, deducting taxes and other withholdings, and generating pay stubs and tax forms.
  • Tax Compliance: Staying compliant with tax regulations is essential to avoid penalties. Choose software that helps you stay organized during tax season with tax preparation tools, tax filing assistance, and support for multiple tax jurisdictions.
  • User-Friendly Interface: Small business owners often have limited accounting knowledge. That's why it's important to choose software with a user-friendly interface that makes it easy to navigate and perform tasks without extensive training.
  • Scalability: As your business grows, your accounting needs may change. Select software that can scale with your business, offering additional features and functionalities to meet your evolving requirements.

Benefits of Using Accounting Software for Small Businesses

Implementing accounting software for small businesses offers a wealth of advantages, completely transforming financial management for entrepreneurs and business owners. From simplifying time-consuming tasks to revealing valuable insights about financial performance, accounting software brings numerous benefits that have a wide-reaching impact.

That said, here are the key advantages that small businesses can enjoy by embracing these digital solutions:

1. Increased Efficiency

Accounting software automates repetitive tasks like invoicing, expense tracking, and bank reconciliation. This saves time and reduces the chances of errors. By eliminating manual data entry and streamlining processes, businesses can operate more efficiently and focus their resources on core operations and strategic initiatives.

2. Better Compliance

Staying compliant with tax regulations and financial reporting standards is crucial for small businesses to avoid penalties and legal issues. Accounting software helps businesses maintain compliance by automatically calculating taxes, generating tax forms, and producing accurate financial statements in accordance with regulatory requirements.

3. Improved Accuracy

Manual accounting processes are prone to human error, which can lead to discrepancies in financial records and reporting. Accounting software uses built-in validation checks and data reconciliation mechanisms to ensure accuracy and consistency in financial data. This reduces the risk of costly mistakes and facilitates more reliable decision-making.

4. Enhanced Financial Visibility

With real-time access to comprehensive financial data and reports, small business owners gain a better understanding of their company's financial health and performance. Accounting software provides insights into key metrics like revenue, expenses, cash flow, and profitability. This empowers businesses to make informed decisions and identify areas for improvement.

5. Facilitated Decision-making

Equipped with timely and accurate financial information, small business owners can make informed decisions to drive growth and profitability. Accounting software offers valuable insights into business trends, performance indicators, and financial forecasts. This enables businesses to identify opportunities, mitigate risks, and optimize resource allocation.

6. Scalability and Adaptability

As your small business grows and changes, so do your accounting needs. Luckily, accounting software is here to help! With its scalability and adaptability, you can easily adjust the software to meet your changing requirements. Whether you need to add new features or users or customize workflows, the software will always stay aligned with your evolving priorities.

Top Accounting Software for Small Business

Let's explore some esteemed accounting software options that businesses can utilize to streamline operations, enhance accuracy, and gain invaluable insights into their financial health.

1. QuickBooks

Renowned as the top choice for accounting software among small businesses, QuickBooks has become the choice of over 29 million small businesses in the US. Offering unmatched simplicity and a powerful set of features, QuickBooks is designed to meet the diverse needs of entrepreneurs, freelancers, and growing enterprises.

QuickBooks accounting software makes managing your small business accounting a breeze. You can effortlessly handle various financial tasks like invoicing, tracking expenses, managing payroll, and generating detailed financial reports – all on a user-friendly, cloud-based platform.

The software also lets you access financial data from anywhere and anytime. It helps you stay connected and informed, which leads to increased productivity and efficiency. What's more, QuickBooks offers extensive integration capabilities with third-party apps. This means that businesses can customize the software according to their own unique needs and workflows, making it even more powerful and versatile.

Pricing: QuickBooks' prices start from $18 per user per month.

2. Xero

With over 3.9 million subscribers worldwide, Xero accounting software has gained trust as a leading provider of cloud accounting software for small businesses. Its user-friendly interface and wide range of features make managing finances a breeze, from invoicing and bank reconciliation to expense tracking and project management. Real-time collaboration allows teams to communicate and coordinate seamlessly, while integrations with over 1000 third-party apps boost productivity and efficiency.

This ERP accounting software covers all the major financial n595eeds of your small business, including sales, purchases, bills and expenses, inventory, and payroll. You can enjoy top-their analytics and reporting features as well as tools for accurate tracking of projects.

Furthermore, Xero incorporates artificial intelligence to streamline processes and enhance connectivity with financial websites. The software also allows you to track fixed assets. This is a unique feature within the realm of small business accounting software, and you won't find it easily in other popular accounting solutions.

This software is specifically designed for small businesses with multiple employees requiring access to the accounting system.

Pricing: Xero's prices start from $29 per month.

3. Sage 50Cloud

Sage accounting software is designed to help busy small business owners save time on administrative tasks. It takes care of sending invoices, tracking payments and expenses, and even calculating your taxes.

Sage understands that small to medium-sized enterprises have diverse needs, which is why the software offers a range of solutions. With Sage 50Cloud and Sage Intacct, you'll find an array of features to support your business. From advanced inventory management and job costing to multi-currency support and industry-specific solutions, Sage has you covered. It doesn't matter if you're in retail, manufacturing, construction, or professional services. Sage's solutions are flexible and scalable, ensuring they can meet your unique requirements and help your business grow.

If you have a small business that is on the path to growth, Sage is the perfect fit for you. It may be slightly more expensive compared to other tools, but it offers an impressive range of features that justify its price.

Pricing: Sage's pricing starts from $595 per year.

4. FreshBooks

FreshBooks is one of the most user-friendly and simple accounting software solutions for a fast-growing small business. While it indeed has a simple interface, it is in no way behind in terms of features and functions. It is a full-fledged accounting software with a large number of useful features like journal entries, tax management, invoicing, and more.

Whether you're a novice bookkeeper or a larger business in need of payroll support, FreshBooks has got you covered. We especially recommend FreshBooks for sole proprietors and small companies with a few employees, although it can handle much more. If you are looking for accounting software for nonprofit firm, FreshBooks can be a fantastic choice for that as well.

What's best about it is that even if you're running a very small business, FreshBooks can help you with the basics of money management. From sending invoices and keeping an eye on your financial accounts to accepting payments and tracking income and expenses, FreshBooks has all the features you need to stay organized.

Pricing: FreshBooks offers several budget-friendly plans. Its cheapest plan costs just $7.60 per month.

5. Wave

Are you looking for reliable free small business accounting software? If yes, Wave accounting software is a must-have! It is incredibly easy to use and understand, even without any training. Plus, you get all of its accounting features for free, including unlimited income and expense tracking, the ability to manage multiple businesses from one account, and unlimited bank and credit card connections.

However, before choosing Wave, remember that it comes with its own set of drawbacks. For example, the software doesn't let you track accounts payable. Similarly, it doesn't have a comprehensive mobile application.

Overall, Wave is one of the best free accounting software for small business. It's reliable and packed with features, making it a great fit for independent contractors, sole proprietors, and small business owners.

Pricing: Wave's Starter Plan costs $0, and its Pro Plan costs $16 per month.

6. OneUp

If you are looking for reliable small business accounting software that offers excellent inventory management features, OneUp might be the perfect fit. It is a double-entry system that makes your bookkeeping easy and error-free. By syncing with your bank and categorizing transactions, OneUp ensures that your books are done quickly and accurately.

What's more, is that the software prioritizes automation to boost efficiency. With its advanced features, you can enjoy up to 95% automation in your accounting process. This is especially helpful for small businesses with fewer employees who already have too much on their plate. With the automation of several manual tasks, you can save time and boost the efficiency of your workforce.

Further, OneUp's inventory management capabilities are exceptional, as it automatically adjusts inventory levels and provides alerts for reorder timing. This helps you stay on top of your inventory effortlessly.

Pricing: OneUp's plans start from $9 per month for one user and $19 per month for more than one user.

7. Zoho Books

Zoho Books is a popular part of Zoho's business software ecosystem. The software is designed specifically for small businesses. With its seamless integration with various related apps and functions like CRM, customer service, and email, Zoho Books makes managing your accounting data simpler and quicker.

With this software, you can automate workflows and collaborate easily across different departments. It provides top-notch features for managing inventory, banking, tracking time, and creating financial reports, all with a user experience that is considered the best in the industry.

The best thing about Zoho Books is that it is surprisingly affordable, with a free version available. While it's ideal for businesses already using other Zoho applications, its appeal extends beyond that. You'll also get excellent customer support and the ability to accept online payments. Overall, Zoho is an excellent choice for businesses with advanced accounting needs who are looking for software that is easy to navigate and use.

Pricing: Zoho Books offers a completely free plan. Its paid plans start from $15 per month.


The world of accounting software for small businesses offers a wide range of options to meet every need and preference. From the user-friendly QuickBooks interface to the convenient cloud-based Xero and the advanced capabilities of Sage, there is a solution to enhance your financial management efforts and drive your business forward.

However, along with implementing robust accounting software, it is crucial for small businesses to focus on nurturing their human capital. As your business grows, having skilled and capable employees becomes essential for handling increased responsibilities and achieving continued success. This is where talent assessment tools like HiPeople can help.

HiPeople is an AI-powered talent assessment solution designed specifically for small businesses. With its extensive Talent Assessment Library, which includes tests for Advanced English Skills, Excel Proficiency, Time Management, and more, HiPeople enables businesses to efficiently identify and onboard the right talent. These tests are not only quick but also unbiased, ensuring that you can make informed hiring decisions that align with your organization's needs and goals. Sign up for HiPeople today!

In essence, by combining robust accounting software with effective talent assessment tools like HiPeople, small businesses can equip themselves with the resources and capabilities needed to thrive in today's competitive landscape. So, whether you're managing your finances or building your team, investing in the right tools and technologies is key to unlocking your business's full potential.