6 Best Skills Matrix Software in 2024

February 2, 2024
Hady ElHady
6 Best Skills Matrix Software in 2024

In any successful organization, having a skilled workforce is essential for facing challenges and driving innovation. Traditionally, managing and assessing employee skills has been a complex and time-consuming task. Fortunately, with skills matrix software, businesses can automate and streamline this process with unprecedented efficiency. These tools provide a comprehensive view of the organization's skills, helping businesses identify gaps, leverage strengths, and make informed decisions about talent development, and resource management and allocation.

Skills matrix software goes beyond just tracking skills; it also serves as a catalyst for employee development and engagement. By providing real-time insights into each team member's skills, these tools empower both employees and managers to align professional goals with organizational objectives. This proactive approach not only boosts employee satisfaction but also creates a more agile and adaptive workforce.

As the demand for skills matrix software continues to grow, the market has seen the emergence of various solutions, each with its own unique features and capabilities. In this blog post, we'll explore some of the best skills matrix software options available. These tools offer user-friendly interfaces and key functionalities that can significantly impact organizational success. Whether you're a small startup or a large enterprise, investing in the right skills matrix software can be the strategic move that propels your business to new heights.

What is a Skill and Training Matrix Software?

Skill and training matrix software, often referred to as skills matrix software, is a powerful tool designed to streamline the management and analysis of skills within an organization. This software serves as a centralized platform, making it easy for businesses to catalog, evaluate, and track the diverse skill sets of their employees. By providing a comprehensive overview of the collective skills within the workforce, businesses can strategically align their teams with project requirements, identify skill gaps, and proactively plan for skill development.

But that's not all - these tools also cover training and development aspects. With skill and training matrix software, employees can input and update their skills through automated skill assessments, while managers can validate and verify these proficiencies. The software also enables organizations to conduct thorough skill gap analysis, ensuring that training plans are tailored to address specific weaknesses.

Types of Skills Matrix Software

There are different types of skills matrix software available to meet specific organizational needs and industry requirements. They are broadly classified into skill matrix software and training matrix software.

1. Skill Matrix Software

  • General Skill Matrix Software: General skill matrix software helps organizations in different industries manage diverse skill requirements. It provides a centralized platform to track and handle a wide range of skills within the workforce. These solutions allow users to create skill profiles, analyze skill gaps, plan training programs, and generate real-time reports. With its versatility, general skills matrix software empowers organizations to gain better visibility into their workforce's capabilities and support strategic talent management.
  • Specialized Skill Tracking Software: These software solutions are tailored to the specific needs of different sectors. Industry-specific skill matrix software ensures that organizations in sectors like healthcare, manufacturing, or construction can effectively track certifications, safety training, and industry-specific competencies. This software aligns skill tracking with industry requirements, ensuring compliance and equipping organizations within their specific domains.

2. Training Matrix Software

  • Customizable Training Matrix Software: Training matrix software helps organizations identify the essential skills individuals or teams need to contribute effectively to their organization. Organizations can personalize their training, which enables them to create tailored training matrices, incorporate specific modules, and stay adaptable to workforce needs. It's the perfect solution for organizations seeking a personalized approach to training.

Features of Skills Matrix Software

The skill matrix software offers essential features that are absolutely crucial for today's businesses. Let's explore its key features:

  • Skill Mapping and Profiling: Skill matrix software helps organizations build comprehensive profiles for every employee, describing their unique set of skills, competencies, and proficiency levels. This amazing feature gives you a clear picture of the collective skills in your team, making it easier to recognize strengths and areas that could benefit from improvement.
  • Analyzing Skill Gaps: When it comes to skill gap analysis, skill matrix software is top-notch. By comparing the skills needed for different roles or projects with the skills already present in the organization, these tools help businesses spot any gaps and take action to bridge them. This ensures that teams have the right skills for their current tasks and any future challenges that may arise.
  • Automated Skill Assessment: One of the main features of these tools is automating the skill assessment process. With user-friendly interfaces, employees can easily input their skills and keep them updated as they learn new ones. Managers can then review and confirm these skills, guaranteeing an accurate and current snapshot of the workforce's capabilities.
  • Training and Development Plans: With integrated training and development features, organizations are empowered to create tailored plans that address specific skill gaps. These plans can incorporate a variety of resources, such as internal and external training options, certifications, and engaging learning modules. The software goes a step further by keeping tabs on employees' progress, ensuring that training efforts are in sync with organizational objectives.
  • Reporting and Analytics: Skills matrix software offers powerful reporting and analytics features to facilitate data-driven decision-making. Users can effortlessly generate real-time reports on skill distribution, training completion rates, and workforce capabilities. These tools empower management with valuable insights for optimizing resource allocation and strategic planning.

Benefits of Using Skills Matrix Software

The use of skills matrix software offers numerous benefits for organizations looking to improve talent management and optimize their workforce. Let's explore all of these advantages in detail.

1. Comprehensive Skill Visibility

One of the great things about skills matrix software is its ability to provide a clear overview of the skills within a company. This transparency makes it easy for businesses to identify the strengths and areas for improvement in their workforce. This information helps them make smart choices when it comes to project assignments, assembling teams, and strategic planning. The software also creates detailed skill profiles, enabling managers to assign tasks to the most suitable employees and ensuring resources are used effectively.

2. Easy Analysis of Strategic Skill Gaps

These solutions are incredibly beneficial when it comes to carrying out comprehensive skill gap analysis. A skills matrix software helps you identify any discrepancies between the skills needed for a specific job or project and the skills currently available in your workforce.

This proactive approach empowers organizations to tackle any skill deficiencies head-on by implementing focused training programs. This way, your teams will be fully prepared to take on any emerging challenges. By bridging these skill gaps, your business will boost overall team performance and stay ahead in the competitive landscape.

3. Data-Driven Decision-making

The skills matrix software offers a large amount of data analytics features to help with your decision-making process. With just a few clicks, managers can access reports in real-time that show skill distribution, training completion rates, and the capabilities of their workforce.

Armed with this valuable information, organizations can make smart choices when it comes to finding new talent, planning for the future, and overall workforce strategies. This leads to more agility and competitiveness, making your business operations even better.

4. Streamlined Training and Development Planning

The software makes planning and implementing training and development initiatives easier than ever. By pinpointing areas where skills need improvement and recognizing individual employee needs, organizations can create personalized training programs that directly target their unique requirements.

With built-in tools for monitoring progress and assessing the impact of development programs, businesses can foster a culture of constant learning, ensuring employees stay up-to-date with industry trends and advancements.

5. Efficiently Allocating Resources

Skills matrix software allows for optimized resource allocation by providing real-time insights into the availability and proficiency of skills throughout your organization.

This empowers managers to strategically allocate resources according to project needs, avoiding bottlenecks and ensuring that teams possess the right blend of skills to produce top-notch outcomes. As a result, operational efficiency is enhanced, and your business can more swiftly adapt to evolving demands.

Top 6 Skills Matrix Software

When it comes to talent management and optimizing your workforce, having access to different skills matrix software can offer your organization a range of tools tailored to meet your specific requirements.

We'll delve into six exceptional solutions that have gained recognition for their impressive features, functionality, and ability to enhance your workforce's capabilities. Let's have a look:

1. Skills Base

Skills Base is a highly adaptable and extensive software solution for creating and managing skill matrices. It comes with a vast skill base library, and its user-friendly interface ensures effortless creation, updating, and management of skill matrices for individuals or teams. With the ability to map skills to specific roles, organizations gain a clear understanding of the skills needed for each position.

Skills Base goes beyond simple skill tracking by providing robust analytics and reporting features, allowing organizations to discern workforce capabilities and identify areas for growth. Additionally, customizable training plans promote comprehensive talent development throughout the organization.

Pricing: Skill Base offers a free plan with limited features. Its paid plans start from $99 per month.

2. HandsHQ

With the help of HandsHQ, training managers can easily oversee and manage their training programs to ensure a safe and compliant workforce. One of the best things about HandsHQ is that the platform provides a clear visual representation of skills across teams, making it easy for organizations to identify gaps and strengths.

By consolidating all training-related tasks and information into one location, the software enables you to efficiently manage compliance training records, conduct training needs analysis, and keep track of evidence of training. Plus, you can set convenient reminders on the platform to stay ahead of your training schedule. These reminders can be sent as email notifications, ensuring that you are always aware of upcoming professional courses that need to be planned in advance.

In addition, HandsHQ offers a robust reporting feature, allowing you to generate comprehensive reports containing training information in a single document. These reports not only confirm competency but also serve as evidence of staff training.

Pricing: Pricing details are available upon request.

3. TalentGuard

TalentGuard is a well-known company that offers talent competency management solutions worldwide. Their software is an easy-to-use cloud-based solution. And skills matrix software is a crucial part of their comprehensive suite. With this platform, organizations can easily create thorough skill profiles, evaluate individual and team abilities, and pinpoint any skill gaps.

TalentGuard provides a suite of tools to engage and keep your employees, making it easier to create, edit, and compare different competencies like skills, experience, qualifications, and job preferences. With their Talent Development solution, you can understand the full potential of your employees, allowing your team to leverage their talents and plan for future growth.

Additionally, TalentGuard's software automates performance management, offers 360-degree feedback support, facilitates career pathing and succession planning, assists with individual development planning, and even helps track certifications.

Pricing: You will have to contact TalentGuard's team for pricing information.

4. Think Eleven

Think Eleven is another incredible skills matrix tool that enables trainers and supervisors to effortlessly create training and skills matrices of any size. It combines skill tracking with a focus on workforce planning and optimization. The platform enables organizations to create detailed and personalized skill profiles for each employee, aligning individual capabilities with organizational goals.

With Think Eleven, you have the freedom to select from a wide range of job roles or functions, skills, and people to populate your matrix. It also offers you regular access to important data so you can stay connected and updated at all times. You'll have a comprehensive overview of training activities, assessment records, certificates, and even evidence of work. Need to track progress or monitor training history? No problem! The SkillStation matrix software from Think Eleven gives you easy access to target levels, expiration or retraining dates, certificate documents, and a complete training and assessment record.

Pricing: Pricing information is available upon request.

5. BIS Safety Software

BIS Safety Software offers a specialized solution for industries prioritizing safety and compliance. This platform emphasizes tracking safety-related skills, certifications, and competencies within the workforce. Organizations can create detailed skill profiles, ensuring employees have the necessary qualifications for safety protocols.

With this software, you and your managers can easily validate and confirm competency in various tasks, equipment, and soft skill training. Assign training by location, automate notifications, choose training providers, and customize tests to test competencies in different skills.

The platform also helps track safety training, ensuring compliance with industry regulations. BIS Safety Software's user-friendly interface makes it practical for organizations focused on skill tracking and talent management. It is well-suited for sectors like manufacturing, construction, or healthcare, where safety standards are crucial.

Pricing: Customized pricing information is available upon request.

6. CompetencyCore

CompetencyCore is a groundbreaking AI-driven platform that revolutionizes talent growth through competency-based recruitment, assessment, development, and career pathing.

It provides a sophisticated platform that simplifies competency matrix management and workforce planning. With this software, organizations can create comprehensive competency profiles for every role, ensuring a clear grasp of the necessary skills for success. Employees can easily input and update their skills using CompetencyCore's user-friendly interface, while managers can effortlessly assess skills and identify gaps.

The software facilitates the creation of dynamic competency frameworks, aligning talent management with organizational goals. Powered by automated reporting and real-time analytics, CompetencyCore empowers businesses to make data-driven decisions for effective talent development and resource allocation.

Pricing: Pricing details are available upon request.

Find the Right Talent for Your Organization with HiPeople

Now that we have talked about employee skills matrix software and how it can help employers and HR managers, it's also important to discuss another vital aspect of recruiting: Talent Assessment.

In the fast-paced world of talent recruitment, it's essential to find candidates who not only have the right skills but also fit in with your company's culture. That's where HiPeople comes in. They offer an innovative AI-based talent assessment tool that goes beyond traditional hiring methods. With over 300 different types of evaluations in its Assessment Library, HiPeople helps employers and HR managers evaluate a wide range of skills in candidates.

HiPeople's assessments cover everything from technical skills like Excel proficiency to more complex areas like Business Analytics. This ensures that organizations can thoroughly assess candidates from all angles, gaining valuable insights into their strengths and areas for improvement. The AI technology behind HiPeople's tool not only makes the evaluation process smoother but also increases accuracy, giving you a solid, data-driven foundation for making recruitment decisions.

Sign up for HiPeople today!


Skills matrix software provides a foundational solution to understanding, managing, and optimizing organizational skills. It helps businesses navigate talent development, project allocation, and strategic planning with precision. By using the right software, organizations can become agile and better equipped to face challenges in a dynamic business environment.

Supplementing this approach is the essential role of talent assessment tools like HiPeople. With its AI-driven evaluations, HiPeople offers a sophisticated way for employers to assess the diverse skills of candidates. This tool goes beyond traditional hiring methods, providing a comprehensive assessment of technical proficiencies and nuanced capabilities. Integrating reference-checking features and seamless collaboration with existing HR systems also streamlines the recruitment process, saving time and improving decision-making quality.